Terms of Service - Greenfield Harvest Solutions Ltd

Effective date: 16 June 2026

These Terms of Service govern the provision and use of services supplied by Greenfield Harvest Solutions Ltd, a company operating in the agriculture sector, with its registered/business address at 12 High Street, Alconbury, Huntingdon PE28 4DW, UK ("Greenfield Harvest Solutions Ltd", "we", "us", or "our"). By engaging our services, requesting a quotation, signing a service agreement, or otherwise accepting services from us, you ("Client", "you", or "your") agree to be bound by these Terms of Service.

1. Introduction and acceptance of terms

These Terms of Service set out the basis on which Greenfield Harvest Solutions Ltd provides agricultural support and coordination services to clients in the United Kingdom. Please read them carefully before using our services.

By:

• requesting a quotation or proposal;
• accepting an order, estimate, or service schedule;
• allowing us to commence work; or
• making payment for any part of our services,

you confirm that you have read, understood, and agreed to these Terms of Service.

If you are entering into these Terms on behalf of a business, partnership, farm, trust, or other organisation, you confirm that you have authority to bind that entity.

2. Scope of services

Greenfield Harvest Solutions Ltd provides agricultural support services, which may include, without limitation:

• crop management planning;
• soil testing and fertility advice;
• farm machinery support and maintenance coordination;
• harvest logistics and field operations;
• livestock feed supply coordination;
• grassland and pasture management; and
• seasonal farm labour support.

Any specific scope, deliverables, timelines, pricing, assumptions, exclusions, and site-specific requirements will be set out in a quotation, proposal, work order, service schedule, or written agreement.

We may rely on third-party suppliers, contractors, laboratories, transport providers, or labour providers where necessary to deliver services. Unless expressly stated otherwise in writing, we do not guarantee the performance, availability, or quality of third-party services beyond reasonable care in selection and coordination.

Our services are advisory, coordination-based, and operationally supportive in nature. They do not constitute veterinary, legal, tax, or regulated financial advice. You should obtain independent professional advice where required.

3. User obligations and responsibilities

You agree to:

• provide accurate, complete, and timely information relevant to the services;
• ensure that all land, premises, machinery, livestock, and facilities are safe and suitable for the agreed work;
• maintain appropriate insurance for your business operations, including public liability, employer's liability, machinery, livestock, and crop insurance where applicable;
• obtain and maintain all necessary permissions, consents, licences, and regulatory approvals required for your operations and for our access to your site;
• comply with all applicable laws, regulations, codes of practice, and industry standards, including health and safety, environmental, animal welfare, and employment laws;
• inform us promptly of any hazards, contamination, disease risks, biosecurity concerns, machinery defects, or site restrictions;
• provide safe access to the site and ensure that any equipment, livestock, or materials under your control are managed responsibly; and
• co-operate with us in a timely manner so that services can be delivered efficiently.

You are responsible for decisions made based on our advice, recommendations, or coordination services, except to the extent caused by our proven negligence, fraud, or wilful misconduct.

You must not use our services for unlawful purposes, to misrepresent agricultural data, to breach animal welfare obligations, or to interfere with the rights of any third party.

4. Payment terms and conditions

Fees will be as set out in our quotation, proposal, invoice, or written agreement. Unless otherwise stated:

• all fees are quoted in pounds sterling (GBP);
• VAT will be charged where applicable at the prevailing rate;
• invoices are payable within 14 days of the invoice date;
• we may require a deposit, advance payment, or staged payments before commencing or continuing services;
• we may suspend services if any undisputed invoice remains unpaid after the due date; and
• you are responsible for all bank charges, transfer fees, and any reasonable costs incurred in recovering overdue sums.

If you dispute an invoice, you must notify us in writing within 7 days of receipt, specifying the reasons for the dispute. You must pay any undisputed portion by the due date.

We reserve the right to charge interest on overdue amounts at the statutory rate under the Late Payment of Commercial Debts (Interest) Act 1998, together with reasonable debt recovery costs and administrative charges permitted by law.

Any estimates are provided in good faith but may change if the scope of work, site conditions, labour requirements, fuel costs, third-party charges, weather conditions, or operational circumstances change.

5. Cancellation and refund policy

Either party may cancel services by giving written notice, subject to any minimum notice period stated in the applicable quotation or agreement.

Where you cancel:

• you remain liable for all work performed up to the cancellation date;
• you must pay for any non-cancellable commitments, third-party costs, labour booked, materials ordered, or preparatory work already undertaken;
• any deposit may be retained to the extent necessary to cover our reasonable losses, administrative costs, and committed expenses.

Where services are cancelled by us due to your breach, unsafe conditions, non-payment, or failure to provide required access or information, you will remain liable for costs incurred and work completed.

Refunds, if any, will be assessed fairly and reasonably based on the services delivered, expenses incurred, and the reason for cancellation. Unless otherwise required by law or expressly agreed in writing, deposits are non-refundable once work has commenced or third-party commitments have been made.

If a service is cancelled or delayed due to weather, crop conditions, biosecurity concerns, machinery failure, labour shortages, or other operational factors beyond our reasonable control, we will use reasonable efforts to reschedule, but we are not liable for resulting losses except as required by law.

6. Liability limitations

Nothing in these Terms of Service excludes or limits liability for:

• death or personal injury caused by negligence;
• fraud or fraudulent misrepresentation;
• any liability that cannot lawfully be excluded or limited under UK law; or
• breach of your statutory rights where applicable.

Subject to the above, Greenfield Harvest Solutions Ltd shall not be liable for:

• loss of profit, loss of revenue, loss of business, loss of anticipated savings, loss of goodwill, or loss of opportunity;
• indirect, incidental, special, or consequential loss;
• loss or damage arising from inaccurate information supplied by you or a third party;
• crop failure, yield reduction, livestock loss, machinery breakdown, or operational delays caused by factors outside our reasonable control;
• damage caused by pre-existing defects, unsafe conditions, pests, disease, adverse weather, or force majeure events; or
• the acts or omissions of third-party suppliers, contractors, or labour providers, except where we have failed to exercise reasonable care in their selection or coordination.

To the fullest extent permitted by law, our total aggregate liability arising out of or in connection with any service, whether in contract, tort, negligence, breach of statutory duty, or otherwise, shall be limited to the total fees paid or payable by you for the specific service giving rise to the claim during the 12 months preceding the event giving rise to the claim.

You are responsible for maintaining adequate insurance to cover your own risks, losses, and liabilities.

7. Intellectual property rights

Unless otherwise agreed in writing, all intellectual property rights in our templates, methodologies, reports, plans, checklists, documents, calculations, presentations, and other materials created by or for Greenfield Harvest Solutions Ltd remain our property or the property of our licensors.

Upon full payment of all sums due, you are granted a non-exclusive, non-transferable licence to use deliverables created specifically for you for your internal business purposes only, unless a broader licence is expressly agreed in writing.

You must not:

• copy, reproduce, distribute, adapt, or commercialise our materials except as permitted by law or written agreement;
• remove proprietary notices or branding;
• use our materials to create competing services or products; or
• share our reports or advice with third parties except your professional advisers, insurers, lenders, or contractors on a need-to-know basis for legitimate business purposes.

You warrant that any materials, data, images, records, maps, or information you provide to us do not infringe the rights of any third party.

8. Data protection and privacy

Greenfield Harvest Solutions Ltd will process personal data in accordance with applicable UK data protection laws, including the UK General Data Protection Regulation and the Data Protection Act 2018.

We may collect and process personal data relating to you, your staff, contractors, farm operations, site contacts, and other relevant individuals for purposes including:

• providing and managing services;
• communicating with you;
• billing and account administration;
• health and safety management;
• compliance with legal and regulatory obligations; and
• record-keeping and service improvement.

We will take appropriate technical and organisational measures to protect personal data. We may share personal data with trusted third parties where necessary to deliver services, comply with law, or pursue legitimate business interests, subject to appropriate safeguards.

Where required, further details about our data handling practices may be provided in a separate privacy notice. If there is any inconsistency between these Terms and a privacy notice regarding personal data, the privacy notice will prevail to the extent of that inconsistency.

9. Force majeure

We shall not be liable for any delay or failure to perform our obligations where such delay or failure results from events beyond our reasonable control, including but not limited to:

• extreme weather, flooding, drought, frost, storms, or adverse ground conditions;
• fire, explosion, accident, or equipment failure;
• pandemic, epidemic, disease outbreak, or biosecurity incident;
• industrial action, labour shortages, or transport disruption;
• power failure, telecommunications failure, or cyber incident;
• government action, regulatory change, or legal restriction; and
• failure of third-party suppliers or contractors.

Where a force majeure event occurs, we will use reasonable efforts to mitigate its effects and resume performance as soon as reasonably practicable.

10. Changes to terms

We may update or amend these Terms of Service from time to time to reflect changes in law, business practices, service offerings, or operational requirements.

Any revised terms will take effect from the date stated in the updated version or, if no date is stated, upon publication or communication to you. Continued use of our services after the effective date of any changes constitutes acceptance of the revised terms.

If a change materially affects an ongoing service, we will use reasonable efforts to notify you in advance.

11. Applicable law and jurisdiction

These Terms of Service and any dispute or claim arising out of or in connection with them, their subject matter, or formation shall be governed by and construed in accordance with the laws of England and Wales.

The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms of Service, except where mandatory consumer law provides otherwise.

12. Contact information

If you have any questions, complaints, notices, or requests relating to these Terms of Service, please contact:

Greenfield Harvest Solutions Ltd
12 High Street, Alconbury, Huntingdon PE28 4DW, UK
Email: [email protected]
Phone: +44 1480 842 719

13. Severability clause

If any provision of these Terms of Service is found by a court or competent authority to be invalid, unlawful, or unenforceable, that provision shall be deemed modified to the minimum extent necessary to make it valid, lawful, and enforceable. If such modification is not possible, the relevant provision shall be severed from these Terms of Service.

The validity and enforceability of the remaining provisions shall not be affected, and the remainder of these Terms of Service shall continue in full force and effect.

Entire agreement: These Terms of Service, together with any quotation, proposal, service schedule, or written agreement expressly incorporated by reference, constitute the entire agreement between you and Greenfield Harvest Solutions Ltd in relation to the services and supersede prior discussions or understandings relating to the same subject matter.